How to Develop School Management System Software?

20th October 2021

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A School Management Software (SMS) is one that can not only help ease the administrative pressure on the institution but also bring in ease of communication & transparency between all stakeholders. As demonstrated in the figure below, such software is capable of performing a variety of functions ranging from simple information tracking to high-level tasks like schedule & fee management & tracking.



Research As Per Requirements & Get Expert Consultation


The goal of your software is determined by the problems that you’re trying to address. For example, if you want to simply create a digital platform of student data, then you need a piece of simple information storing infrastructure. If you want something more complex like a platform that does a chunk of administrative jobs like letting students & educators access timetables, upload assignments, pay the fee, etc then a more sophisticated infrastructure would be needed. Once you establish the goals you want your software to meet, get in touch with development experts like Valere who can take care of your end-to-end needs.


Estimate & Allocate A Budget


With an expert consultation and tools like our App Development Cost Calculator in place, you can draw up an estimate of how much the software will cost you. The advantage of budgeting with such a tool or team of experts is that there are several nuances that experts are aware of that you might omit in your calculations. Thus, it’s best to consult an expert to allocate a more realistic budget for the project.


Choose The Right Technology


The kind of technology that you can use to build your software seems limitless in today’s day & age. However, the following are a few preferred ones to build a school management software with:


  • Front end: HTML, Angular, and React
  • Back End: Java, Laravel, Node.JS
  • Database: SQL Server, MongoDB, Postgre SQL
  • Payment Gateway: PayPal, Braintree
  • DevOps: Jenkins, Android Studio, Amazon Cloud Watch
  • Cloud: AWS and Google Cloud

Establish Team Requirement


The team that you require will need experts from different fields and one should never compromise on the quality of personnel that you hire. For an institution to hire full-time employees with such nature of work might not be feasible. Thus, two available options are hiring a team of freelancers and/or outsourcing the job to a company. Roughly you’ll need people for the following job roles, to begin with:


  • Technology experts (Custom software developers)
  • Project manager
  • UI/UX designers & writers
  • Software developers
  • QA and testing experts

Create Software Architecture


Once you have the team in place, it’s essential to explain the goals that the software needs to meet. This will help establish the wireframe & architecture of the software to be developed.



UI/ UX Design



Once the architecture and wireframe are in place, one can start working on the look & feel of the app. This will involve meticulously designing each & every screen that will be accessible on the app including every tiny click of a button or transitions. Once all the design is made in a functional & seamless manner made to match the branding of the institution visually, one can move on to the next stage.


Software Development & Testing



At this stage, the MVP or the Minimum Viable Product will need to be worked upon first. Once the MVP is seamless in function, additional features can be added. It’s important to be testing the software thoroughly at every stage across all relevant devices. If at any stage there’s a bug, it can then be immediately addressed and fixed versus it causing issues at a later stage and forcing the team to rework on multiple steps again. Testing meticulously saves time, effort & money in the long run.


Product Launch & Feedback


Once the final product is ready, it is time to launch it. Ensure that all your users have a thorough understanding of how to use the software. This can include induction training for the staff and in-app tutorials for students and/or parents. It’s also important to keep an eye for feedback and run routine maintenance & bug testing to ensure a seamless experience for everyone.A well made School Management System Software can ease the load on the staff and make things more accessible in this day & age for parents & students alike. So, when developing yours, make sure you hire experts like the ones at Valere.


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